Ozkan Accountants will hold your personal data in accordance with the Data Protection Act 2018 (DPA 2018) and the General Data Protection Regulations (GDPR), and ensure that your privacy is protected. Where we ask you to provide detailed information through which you could be identified, we will only use it in accordance with this privacy statement.
Ozkan Accountants may change this policy from time to time by updating this page. Please check this content from time to time to ensure that you are happy with any changes. This policy is effective from 25th May 2018.
We process personal data for several purposes and the means of obtaining the information, the processing, use and retention periods for it, may differ depending on the reason for us holding it.
We only collect personal data necessary for performing our agreed contracts and connections with you and we ask clients to only share personal data that is needed for those purposes. We collect personal data directly from our clients and from third parties acting with our permission and on our instructions.
We hold and process personal data to provide professional services including tax advice, general or specific business and financial advice that is included in our range of services. We also process personal data in the administration, management and efficient delivery of our services to you.
Your business contact details are used to provide you with information about our services and other information which we believe will be of interest to you, unless you tell us not to.
We are subject to legal, regulatory and professional obligations. We need to keep certain records to demonstrate that our services are provided in compliance with those obligations and those records may contain personal data.
Personal data is only kept by us for as long as we consider it necessary for the purpose for which it was collected (including retention times required by law and professions regulation and obligation). In the absence of specific legal, regulatory or contractual requirements, our retention period for records and other documentary evidence created in the provision of services is 7 years.
We take the security of your data very seriously. We have a company data protection policy that includes regular reviews of IT security, confidentiality and hard copy security and consideration of the appropriateness of the measures we have in place to keep the data we hold secure.
We will only share personal data with others when we are legally required to do so and to enable us to effectively carry out our contracted duties to you. When we share data with others, we have contractual arrangements and security mechanisms in place to protect it.
Access to data
You have a right to access the personal data about you that is held by us. You can exercise that right by contacting us via the Contact page of our website. We aim to respond promptly to such requests and certainly within the legally required limit of 40 days.
Update of personal data
If you wish to update the personal data you have submitted to us, please contact us through the Contact page of this website. If any personal data held by us is no longer accurate, we will make changes based on your updated information.
Withdrawal of consent
Individuals have the right to withdraw consent for us to hold your information at any time. To withdraw consent to our processing of your personal data please contact us through the Contact page of the website.
This statement provides information about which personal data we collect about you and how we use it. As well as the right of access and amendment, individuals may also request erasure/deletion, restriction or objection to us processing your personal data.
If you do want to complain about our use of your personal data, please contact us through the Contact page of the website with the details of your complaint.
You also have the right to register a complaint with the Information Commissioner’s Office (“ICO”). For further information on your rights and how to complain to the ICO, please refer to their website.
If you have any questions about this privacy statement and policy, please contact us.
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With your agreement, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.
Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use these cookies to identify which pages of our website are being visited. This helps us analyse data about web page traffic and improve the efficiency and effectiveness of our website in order to tailor it to our customer needs. We only use this information for statistical analysis purposes.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you do this, however, it may prevent you from experiencing all of the features of the website.
Links to other websites
Our website may contain links to other websites that we believe will be of interest. When you use these links, you then leave our site, and you should note that we do not have any control over those linked websites.
We therefore cannot be responsible for the protection and privacy of any information which you provide whilst visiting these sites which are not governed by this privacy statement.